DEAR VENDOR APPLICANT,
BEFORE APPLYING PLEASE READ THE FOLLOWING FAQ:
Q: What qualifies me as a craft vendor?
Vendors selling original pieces of artwork or craft item
Vendors with pre-packaged food are considered craft vendors
Q: What qualifies me as a food vendor?
Vendors selling food they make on the premises
Vendors selling food who require electricity
Q: What qualifies me as a community vendor?
Districts planning to provide food for their district communities and/or planning to sell food during BCSF within their district camp.
Q: Where are the vendors set up at BCSF?
Vendors will be set up along the village same as last year (to the left of the playing field)
Q: What is the address of UTS?
30 Seminary Dr, Barrytown, NY 12507
Q: What is a “set up fee” in registration?
A set up fee refers to the need for electricity. It is a one time fee of $50.00
Q: Vendor regulations
Vendors station must be manned at all times, with person manning the station, manning it full time.
If vendor is playing a sport, the name of a second person manning the station must be filled in upon registration and that second person must be at the station at all times or they too will be charged the BCSF entry fee ($65).
Vendors should have only a max of 2 vendor-registered persons. All other persons must pay the BCSF entry registration fee ($65).
Q: What are the fees for registration?
Refundable deposit fee of $10.00 for craft vendors, $25 for food vendors, upon application to be an Artist’s Village craft or food vendor, sent in as a check, made out to HSA-UWC with a memo note “BCSF 2019” and received by BCSF staff before July 20.
Checks should be mailed to:
Shinyoung Chang, 481 8th Ave., Box A-12 New York, NY 10001
$150 if providing food for your district. One time setup fee of $50 is included.
$200 if selling food at BCSF. One time setup fee of $50 is included.
Note: The days set below are the only options available for craft vendors. Craft vendors tend to sell the most Fridays and Saturdays. If you choose to be a vendor on Sunday, you must stay until the 4pm on Sunday. If you do not want to stay until 4pm, Please do not choose Sunday as an option.
OPTION 1: Friday 3pm - 8pm: $15.00
OPTION 2: Friday 3pm - 8pm and Saturday 10am - 8pm: $25.00
OPTION 3: Friday 3pm - 8pm, Saturday 10am - 8pm and Sunday 10am - 3pm: $35.00
OPTION 1: Wednesday Night – Sunday end of event: $40.00 + a one time $50 set-up fee for food vendors
OPTION 2: Thursday and Friday: $20.00 + a one time $50 set-up fee for food vendors
OPTION 3: Saturday and/or Sunday $25.00 + a one time $50 set-up fee for food vendors
ONLY OPTION : Saturday 10am - : $10.00
If applicant is not approved for the 2019 Artist’s Village, their check will not be deposited and the applicant will be informed via email.
Online application will serve as registration IF vendor is approved and deposit fee will then be used towards you vendor fee.
BCSF entry registration ($65) is waved for vendors UNLESS vendor is playing a sport.
Q: What do I need to submit with my application besides the deposit?
3 attractive photos of items to be sold (to be used in marketing)
Reference of other places seller has set up
1 paragraph marketing description of vendor’s goods
Vendors bio (as it pertains to this event, be creative), and, if applicable, website, facebook, other social media
List of all products to be sold (Please do not sell extra items outside your vendor description)
Q: Who can I contact for questions and concerns?
Please email firstname.lastname@example.org with your questions, concerns and special requests.
What is the deadline for registration?
Deadline for 2019 is June 30, 2019.